Saudi-Based Oil & Gas Solution Provider Achieved 98% Accurate Rental Revenue Tracking with Odoo ERP
99%
Data Accuracy
90%
Operational Efficiency
Project Overview
Accell is a Saudi-based oil and gas solution provider supporting technology deployment and rental-led operations across the energy sector. As the business scaled, day-to-day operations relied heavily on spreadsheets and manual documentation, making it difficult for them to maintain accuracy, visibility, and consistency across rental revenue, sales, and procurement processes.
The goal of this engagement was to implement Odoo ERP as Accell's centralized operational system, bringing structure to rental revenue tracking, standardizing order workflows, and improving management visibility through real-time reporting, while keeping execution practical and scalable.
The Key Challenges Accell Shared with Uncanny
1.
Most of our core operations run on Excel.
Rental revenue tracking, stock aging, and KPI reporting were managed manually using spreadsheets. This led to errors, duplication of effort, and reduced confidence in the numbers used to inform decisions.
2.
We don’t have real-time visibility into rental revenue.
Rental durations and returns were calculated manually, making it challenging to track active rentals, partial returns, and revenue across different time periods.
3.
Sales and purchase documents are prepared manually.
Sales orders, delivery slips, and invoices were created using Word and Excel templates, resulting in inconsistent formats and additional effort for every transaction.
4.
There’s no way to track revisions on orders.
Changes made to sales or purchase orders were not version-controlled, creating confusion around the latest order status and increasing the risk of errors.
5.
Management reporting takes too much time.
KPIs were prepared manually for leaders, resulting in insights that were often delayed and based on static data rather than real-time operational performance.
Uncanny’s Odoo ERP Implementation for Accell
1.
Centralized Sales, Purchase, and Inventory Operations
We implemented Odoo ERP as a single operational system to replace spreadsheet-based workflows. Sales orders, purchase orders, invoicing, and inventory movements were consolidated into a single platform, creating consistency across transactions and improving overall operational control.
2.
Rental Revenue Automation and Tracking
We implemented custom logic to automate rental revenue calculations based on product return data. The new system supported multiple products and multiple returns under a single rental order, providing accurate revenue tracking for both active and completed rentals.
3.
Order Revision Control
We enabled version control for sales and purchase orders, allowing teams to track amendments at the system level. This ensured clarity on the latest order status and reduced errors caused by manual document updates.
4.
Management Dashboards and KPI Reporting
We designed custom dashboards tailored to Accell’s leaders’ requirements. Real-time KPIs provided visibility into rental revenue, invoice payments, procurement timelines, and sales performance, eliminating the need for manual reporting.
5.
Standardized Documentation and Print Formats
We standardized sales orders, delivery slips, and invoices within Odoo using system-generated print formats. This reduced manual effort, ensured consistency across documents, and improved internal and external communication.
Results Accell Shared Post Uncanny’s Odoo Implementation
1.
Rental revenue numbers are finally accurate.
With automated rental revenue calculations in place, Accell achieved 98% accuracy across active and completed rentals. Their management now has clear visibility into revenue by date range without manual reconciliation.
2.
We can track rentals and returns in real time.
Multiple products and partial returns are now handled within a single rental order. Their teams can view the status of ongoing rentals, returned assets, and associated revenue at any time.
3.
Order changes no longer create confusion.
System-level revision control for sales and purchase orders brought clarity to order amendments. Their teams now work with the latest versions without relying on manual document updates.
4.
Reporting no longer depends on spreadsheets.
The management dashboards now provide real-time KPIs on rental performance, invoice payments, procurement timelines, and sales activity, eliminating delays from manual reporting.
5.
Documentation is consistent and ready to use.
Standardized, system-generated documents replaced Word and Excel templates, reducing their document preparation time and ensuring consistency across sales, delivery, and invoicing processes.
6.
Operations feel easier to manage as we scale.
By moving to a centralized ERP system, Accell established its structured operational foundation that supports growth without adding process complexity.
Conclusion
By implementing Odoo ERP for Trading activities with Uncanny, Accell transitioned from spreadsheet-driven operations to a structured, system-led approach. Their rental revenue tracking, order management, and reporting are now accurate, consistent, and available in real time.
The result is improved operational clarity, faster decision-making, and an ERP foundation that supports their continued growth in the oil and gas sector without increasing manual effort.
Words From our Clients
Adam Ågerfalk, Owner Stockholm, Sweden
They understand our needs. Uncanny Consulting Services LLP has successfully delivered a website that aligns with the client's vision. The team manages the project well, utilizing various tools to ensure smooth execution and communication. Moreover, they always deliver on time and are willing to accommodate ad hoc tasks.
Ayush Singh, Digital Operations Manager Amsterdam, Netherlands
Uncanny Consulting Services LLP is very supportive and always delivers on time. Thanks to Uncanny Consulting Services LLP's work, the new website is more user-friendly and appealing than the previous platform, and internal teams, agents, and stores have provided positive feedback. Uncanny Consulting Services LLP has structured, professional, and flexible project management.
Maher Mansour, Chief Digital Officer Barcelona, Spain
Everyone from upper management to the developers is dedicated to making things work for the client. Uncanny Consulting Services LLP's work has improved the client's operational efficiency by optimizing functions that caused bottlenecks. The team is dedicated, going the extra mile to deliver solutions that align with the client's needs and best practices. The team also communicates clearly.
Ash Halai, Owner London, United Kingdom
They worked closely with our team to ensure we were comfortable and confident using Odoo. The team saved the client 10-15 hours weekly and reduced software subscription costs. Uncanny Consulting Services' work improved the client's operational efficiency, inventory tracking, and production processes. The team completed deliverables on time and kept the client informed.
Steve Mikrut, Owner Las vegas, USA
Uncanny Consulting Services LLP’s combination of technical expertise and e-commerce consulting stood out. Uncanny Consulting Services LLP transformed the client's website with a clean and professional design, improved product organization, mobile usability, loading speed, and overall shopping experience. The team had excellent project management, clear communication, and was highly responsive.
Robert Lin - CEO Singapore, Singapore
The responsiveness from your team seems good now and work is flowing. Thank you very much.
Oren Zalcman New York City, New York
Their service was excellent. The client was pleased with the outcome of the collaboration. Uncanny Consulting Services LLP ensured a seamless customer experience through timely execution and effective communication. They were also responsive to the client's needs, and the quality of their outputs was commendable.
Patrick Harmon Pennsylvania, United States
We admire their willingness to serve customers like us. Uncanny Consulting Services LLP helped the client fulfill orders more efficiently. They have provided a great workflow with clear communication. Moreover, they were highly praised for their willingness to serve their client with eagerness.
Shubh Roy Sinha United Arab Emirates
They’re good with sales purchases and accounting modules. The client has been exceedingly satisfied with Uncanny Consulting Services LLP’s high-quality results. The team is great with modifications, and they’ve helped the client save a lot of money. Also, they’re responsive and available partners. They communicate effectively through various channels.
Steven Van Esch Eindhoven, Netherlands
Every aspect of production has improved with their system. Uncanny Consulting Services LLP’s efforts have brought less pressure and more clarity to both internal and external stakeholders. The team is very skilled and professional using Trello to manage tasks and keep everything updated. They’re responsive and transparent in their communication.
Aadil Datta Dubai, United Arab Emirates
Absolutely nothing was deemed impossible. Uncanny Consulting Services LLP has customized precisely what the client needs. They communicate effectively through WhatsApp, consistently deliver on time, and are very responsive to urgent requests. Moreover, they accommodate all the client's requests without using ready-made solutions.
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